PHOENIX MEDIA is pleased about your visit and your interest in our company and the information we offer. PHOENIX MEDIA takes the protection of your personal data very seriously and thus acts in accordance with the applicable legal provisions on the protection of personal data and data security. Below, we will inform you to what this privacy notice applies, which data will be processed and which rights you have in this respect.
Scope of application
This privacy notice applies exclusively to the use of the websites offered by PHOENIX MEDIA GmbH (also referred to as PHOENIX MEDIA) (hereinafter referred to as PHOENIX MEDIA Websites). It does not apply to the websites of any other external providers to which PHOENIX MEDIA Websites refer through links.
We handle any data of users of the PHOENIX MEDIA Websites (hereinafter referred to as Users) with the utmost care and process them only in compliance with the data protection regulations applicable at the relevant time, in particular the General Data Protection Regulation (hereinafter referred to as GDPR).
Below, we provide you with an overview, in particular, of the types of data which are processed for which purpose and of how the protection of these data is ensured.
Responsibility for the processing of personal data
PHOENIX MEDIA is responsible for the lawful processing of the personal data of any Users.
Processing of usage data
Whenever Users visit a PHOENIX MEDIA Website, PHOENIX MEDIA automatically processes the information transmitted by the User’s browser in server log files. These include:
- browser type/version;
- operating system used;
- referrer URL (the previously visited page);
- IP address/host name of the computer used for website access, if any;
- time of the server request.
We use this data in order to make the PHOENIX MEDIA Websites accessible, to identify and correct any technical problems that might arise and to prevent and prosecute any misuse of the offer. In addition, we use such data in an anonymised form, i.e. without the possibility to identify the user, for statistical purposes and to improve the Websites. The legal basis for processing personal data of Users is point (f) of Article 6 (1) of the GDPR.
Cookies & Google Analytics
Users may prevent the installation of such cookies by changing the settings in their browser software; however, PHOENIX MEDIA likes to draw your attention to the fact that, in this case, it might not be possible to use all functions of the PHOENIX MEDIA Websites to the fullest extent.
The web pages of PHOENIX MEDIA use Google Analytics with the extension “anonymize IP”. This means that the User’s IP address collected by the Google Analytics cookies is shortened by Google within member states of the European Union or other states that are a party to the Agreement on the European Economic Area before it is transmitted to the US. Only in exceptional cases will the full IP address be transmitted to a Google server in the US and shortened there. To protect your data, PHOENIX MEDIA and Google have concluded the standard contractual clauses adopted by the European Commission for the transfer of personal data to countries outside the EU/EEA.
Google uses the information generated by the Google Analytics Cookie on behalf of PHOENIX MEDIA to analyse the use of the Website, to compile reports on Website activities and to provide other services to PHOENIX MEDIA relating to the use of the Website and the internet. The IP address transmitted by the browser of the accessing system in connection with Google Analytics will not be merged with any other Google data.
The legal basis for this processing of personal data is the consent of the User pursuant to point (a) of Article 6 (1) of the GDPR. The consent can effectively be withdrawn at any time. The User may prevent the collection of the data created by the Cookie and related to the use of the Website (incl. the IP address) and their transmission to Google as well as the processing of such data by Google by downloading and installing the browser plug-in available at the following link. PHOENIX MEDIA points out, however, that in this case not all functions of the Website can be used to the full extent. The User can also prevent the collection by Google Analytics by calling up the following link. In this case, an opt-out cookie will be set that prevents the collection of the User’s data during future visits to the PHOENIX MEDIA website: Disable Google Analytics
After sending the contact form, the data input by the User is transmitted to PHOENIX MEDIA and stored for further electronic processing. The personal data transmitted to PHOENIX MEDIA in this context will be used exclusively for processing the respective inquiries. The legal basis for this processing is, if the use of the contact form is connected with a (potential) contractual relationship between the User and PHOENIX MEDIA, point (b) otherwise point (f) of Article 6 (1) of the GDPR.
Notes on the newsletter
If the User wishes to receive the offered newsletter, PHOENIX MEDIA requires a valid e-mail address as well as information that allows for a verification that the User is also the owner of the specified e-mail address or whose owner agrees to receive the newsletter. The data is exclusively used for sending the newsletter. The legal basis for processing the data described above is the consent of the User in accordance with point (a) of Article 6 (1) of the GDPR. The User has the right to withdraw their consent at any time, where the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. A link to cancel the newsletter is included at the end of each newsletter.
Our e-mails contain a so-called “web beacon”, i.e. a pixel-sized file that is retrieved when the newsletter is opened. Technical information, such as information on the browser, operating system and the IP address of the User and the time of the call-up, will first be collected in the context of this call-up. This information is used for the technical improvement of the services on the basis of technical data or target groups and for the evaluation of the reading habits of our email recipients, in order to adapt our content to them or to send different content according to the interests of our users. The legal basis for this data processing is also the consent of the User given in accordance with point (a) of Article 6 (1) of the GDPR. This consent can be withdrawn at any time with effect for the future.
To send the newsletter, we use “MailChimp”, a newsletter delivery platform from the provider The Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA (hereinafter referred to as Rocket Science). For this purpose, the e-mail addresses of our newsletter recipients as well as the other data described above will be transmitted to the Rocket Science servers in the USA. Rocket Science uses the transmitted data to send and evaluate the newsletters on our behalf. The legal basis for the integration of Rocket Science is Article 28 of the GDPR. In order to protect your data, PHOENIX MEDIA and Rocket Science have concluded the standard contractual clauses adopted by the European Commission for the transfer of personal data to countries outside the EU/EEA.
Information for applicants
When Users click on one of the job offers that is integrated on a PHOENIX MEDIA Website, they can send their application for the job advertised to PHOENIX MEDIA by e-mail. In this case, identification information (e.g. name, title), contact data (e.g. e-mail address, address, telephone number), qualification-related information (e.g. study achievements, professional experience, school-leaving certificates and other certificates), any photos accompanying an application and other information mentioned in the application and/or the accompanying mail will be processed by PHOENIX MEDIA to perform the application procedure. The legal basis for this processing is Sec. 26 of the BDSG [German Data Protection Act] in conjunction with Article 88 of the GDPR.
Should the application relate to a position with a company affiliated with PHOENIX MEDIA, PHOENIX MEDIA will also forward the application to the company in question. The legal basis for this processing is an application for a job at PHOENIX MEDIA Berlin GmbH according to Sec. 26 of the BDSG in conjunction with Article 88 of the GDPR, in the case of an application for a position with PHOENIX MEDIA Austria GmbH or PHOENIX MEDIA Iberia SLU, it is point (b) of Article 6 (1) of the GDPR, if applicable, in conjunction with the national data protection law in the country where the company concerned is located.
Applicants are free to choose whether and which personal data they disclose for the purposes of the application. However, the non-provision of personal data may mean that the application procedure cannot be carried out.
Disclosure of data to recipients
For certain technical processes of data analysis, processing or storage, PHOENIX MEDIA makes use of the support of external service providers (e.g. for obtaining aggregated, non-personal statistics from databases or for storing backup copies). These service providers are carefully selected and meet high data protection and data security standards. You are obliged to maintain strict confidentiality and only process data on behalf of and in accordance with the instructions given by PHOENIX MEDIA. The legal basis for the integration of the service providers described above is Art. 28 of the GDPR.
PHOENIX MEDIA cooperates with companies and other bodies with special expertise in specific fields or on specific specialist topics (e.g. tax auditors, lawyers, consulting companies, logistics service providers). These bodies are either subject to professional secrecy or have been obliged to maintain secrecy by PHOENIX MEDIA. To the extent that a transfer of personal data to these bodies should be necessary, the legal basis for this is dependent on the content of the respective cooperation according to point (b) or (f) of Article 6 (1) of the GDPR.
Except in the cases explained in this Privacy Notice, PHOENIX MEDIA will only disclose data to third parties without the express consents of the User if PHOENIX MEDIA is obliged to do so by law or an administrative or judicial order.
For certain technical processes of data analysis, processing or storage, PHOENIX MEDIA uses external service providers (for example, to obtain aggregated non-personal statistics from databases or to store backup copies). These service providers are carefully selected and meet high privacy and data security standards. They are bound to strict secrecy and process data only on behalf and according to the instructions of PHOENIX MEDIA. The legal basis for the integration of the service providers described above is Art. 28 GDPR.
Usage data will be stored for a period of 7 days and will then be erased or anonymised.
Personal data from an application remain stored for evidence purposes up to 6 months after a rejection and will then be erased or anonymised. The legal basis for this purpose is point (f) of Article 6 (1) of the GDPR. If the application is successful, the data will be transferred into the personnel file.
Otherwise, the User’s personal data will be erased or anonymised if their knowledge is no longer necessary for the purposes described, unless statutory provisions require a longer storage.
The user is entitled to information about the personal data processed by PHOENIX MEDIA and, if the respective legal requirements are fulfilled, they will be entitled to correction, deletion and restriction of processing. The User is also entitled to receive the personal data provided by them in a structured, common and machine-readable format. This includes the right to transfer this data to another controller. Insofar as it is technically possible, the User may also request that PHOENIX MEDIA transmits the personal data directly to the other controller. If the User has given a consent to the processing of their personal data, they may withdraw such consent at any time with effect for the future.
Insofar as the processing of your personal data is based on a balance of interests within the meaning of point (f) of Article 6 (1) of the GDPR, Users have the right to object to such processing under the conditions set out in Article 21 of the GDPR. In addition, Users have the right to object to the processing of their personal data at any time for the purpose of direct marketing.
For the exercise of the aforementioned rights, as well as for questions and complaints regarding the use of their personal data, Users may contact the data protection officer of PHOENIX MEDIA at email@example.com. In addition, Users have the right to raise a complaint before the competent data protection supervisory authority.
No automated decision-making will occur.
PHOENIX MEDIA GmbH
Tel.: +49 (0)711 / 1289500
Registry Court: AG [Local Court of] Stuttgart, HRB 721777
Registered office: Stuttgart
CEO: Daniel Gärtner
PHOENIX MEDIA is Adobe Gold Partner specialized in Magento Commerce
Stuttgart, July 25th 2022
Version as of: July – 2022